Privacy and Document Handling
Privacy and Document Handling
Privacy and document handling matter when users upload academic work for AI detection, plagiarism checking, grammar review or institutional submission workflows.
How uploaded documents are used
Uploaded documents are processed to provide the check selected by the user. WordBinary reads the extracted text needed for AI detection, plagiarism checking, grammar review, report generation, report verification and related account workflows.
Source files and reports
Uploaded source files are automatically deleted within seven days. Generated AI and plagiarism reports are retained separately from uploaded files. Standard individual reports are deleted after 60 days by default. Institutional reports are retained for two years unless authorised early deletion is requested through support.
Repository submission
Repository submission is not automatic. It appears only when the account has repository access and the selected check supports plagiarism review. If the user selects Submit to Repository, enters the institution or organisation name and confirms the required statements, extracted text may be stored for future similarity checks. Repository records are retained until separately deleted through an authorised institutional request.
Institutional visibility
Supervisor, Teacher and Student accounts support institutional workflows. A connected Teacher may see reports and activity for invited students. A connected Supervisor may see reports and activity for Teachers created by that Supervisor and the students connected to those Teachers. Normal individual accounts are personal accounts and are not automatically linked to an institution.
Public submission links
Enabled Supervisor and Teacher accounts can send controlled public submission links. The sender selects the allowed check type and repository setting, and credits are deducted from the sender according to the selected word limit. The submitter enters their name so it can appear on the report.
Best practice for users
Keep your own copy of important documents and reports, review the selected check type before uploading and choose repository submission only when you have the necessary rights and permission.
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Frequently Asked Questions
Are uploaded source files kept permanently?
No. Uploaded source files are automatically deleted within seven days.
How long are reports kept?
Standard individual reports are deleted after 60 days by default. Institutional reports are retained for two years unless authorised early deletion is requested.
Does WordBinary use my document for training?
No. Uploaded documents and reports are not used for training, resale, marketing or unrelated purposes.
Can a Teacher or Supervisor see my report?
Only where your account is connected through the institutional Teacher or Supervisor workflow and permissions allow it.